MFCC November 10, 2008
The Rickman Center
3519 Bennett Lane
Jefferson City, MO 65101
12:00 PM Executive Committee
Executive Committee Members Present:
• Floyd Ferguson – President
• Steve Martin – Member-at-large
• Bill Rose-Heim – Secretary/Treasurer
• Norman Forman – Member-at-large
• James King-Member-at-large
Guests:
• Clarke Cayton – Crisis Management Director, Ozark Crisis Response
http://www.theallianceofswmo.org/ozarkcrisisresponse
Members:
• Ed Hatcher
• Lendon Smith
Floyd Ferguson led the opening prayer.
A quorum was present to conduct business
To help with organizational development of the Missouri Fire Chaplains Corps (MFCC) and to follow National Incident Management System (NIMS) protocols Floyd Ferguson rec0ommended changing by-laws so that the 3 members at large are from the following areas: North- Regions H, B, & A, Southeast- Regions F, C, E, South West- D, G, I. (Region letters correspond to Highway Patrol/Emergency Service districts in Missouri)
The Executive Committee, by unanimous consent, agreed to recommend the change to MFCC members.
Each member at large is responsible for appointing a Chaplain in each of their 3 Regions to be the Lead Chaplain to help with communications, planning and activities.
The Executive Committee, by unanimous consent, agreed to recommend the additional duty to MFCC members.
Floyd Ferguson suggested changing By-laws to:
• 2 year terms for Executive Committee with staggered elections.
• This year have President, Secretary-Treasurer, and Southwest Member at large voted on for two years
• Vice President, North and Southeast Member at large for one year this year to stagger elections and then these three positions would be two year terms every election after this year. This prevents complete change every year.
Starting from this year have maximum of two consecutive terms in office. Members can be re-elected after a 2 year break after two terms.
Starting this year all nominated positions must agree to serve before being elected. If nominee is not present then they will be called on phone.
The Executive Committee, by unanimous consent, agreed to recommend these changes to the members.
A Calendar of Meetings for 2009 was developed:
• All meeting in 2009 (unless otherwise stipulated) will be held at the Rickman Center to avoid confusion and to keep things simple.
• 1st quarter Executive Committee meeting will be Saturday Evening, February 7 at Winter Fire School Training. Meeting time will be announced.
• 2nd quarter Executive Committee meeting will be Monday Evening, June 1 at Summer Fire School. Meeting time will be announced.
• 3rd quarter Executive Committee meeting will be Monday afternoon, 12 pm, September 28, at Rickman Center.
• 4th quarter Executive Committee meeting will be Monday, Evening, November 16 at Rickman Center. Meeting Time will be announced
• 2009 FFC Annual Conference in Palm Springs, CA October 17-22.
• 2009 MFCC Annual meeting with training will be November 16 and 17 at the Rickman Center. Members will be able to arrive Sunday afternoon, November 15 if they desire to stay at the center overnight prior to the Monday start of training.
The Executive Committee, by unanimous consent, agreed to recommend the calendar of events to the members.
Additional trainings will be added if/when organized.
MFCC Logo:
The Executive Committee, by unanimous consent, agreed to recommend approval of the logo to the members.
Recommend Dues stay the same this year.
• Members ($75 – includes $50 FCC membership dues)
• Associate Members ($25)
FFC is not changing and will allow same set-up as last year.
The Executive Committee, by unanimous consent, agreed to recommend the change to the members.
Allow MFCC members to vote by e-mail on action items of the annual meeting for 7 days?
The Executive Committee, by unanimous consent, agreed to recommend the change to the members.
After a discussion among the executive team members, Floyd Ferguson appointed a Training Committee to establish policies for training and expenses of training:
• Ed Hatcher (Certified ICISF instructor) - chair
• Steve Martin
• Clarke Cayton
• Bill Rose-Heim.
Ferguson also appointed a CISM Committee to begin establishing the MFCC State CISM team:
• Ed Hatcher - chair
• Michael Bane
• Clarke Cayton
• Bill Rose-Heim.
Any member with particular interest in either of these two initiatives is invited to contact the committee chair.
The Executive Committee, by unanimous consent, agreed to recommend approval of the committees to the members.
Help with 501.c.3 paperwork is being sought. Steve Martin recommended that we contact Rob Daniel.
Nominations for MFCC officers included:
President Floyd Ferguson for a term of 2 years
Vice-President Ed Hatcher for a term of 1 year
Secretary/Treasurer Bill Rose-Heim for a term of 2 years
North Missouri Member-At-Large Norman King for a term of 1 year
SW Missouri Member-At-Large Steve Martin for a term of 2 years
SE Missouri Member-At-Large James King for a term of 1 year
The Executive Committee, by unanimous consent, agreed to recommend approval of the slate of officers to the members.
The Executive Committee meeting adjourned at 12:55 pm
The First Annual Meeting of the Missouri Fire Chaplains Association
November 10, 2008
The Rickman Center
3519 Bennett Lane
Jefferson City, MO 65101
Members Present:
• Floyd Ferguson – President
• Steve Martin – Member-at-large
• Bill Rose-Heim – Secretary/Treasurer
• Norman Forman – Member-at-large
• James King-Member-at-large
• Ed Hatcher
• Lendon Smith
Guests:
• Clarke Cayton – Crisis Management Director, Ozark Crisis Response
http://www.theallianceofswmo.org/ozarkcrisisresponse
There was a quorum to conduct business
Prayer was offered by Missouri Fire Chaplain Corps (MFCC) President Floyd Ferguson
Bill Rose-Heim presented copies of the minutes of the inaugural meeting of the MFCC (see attached) and the following corrections were made:
• Change spelling of Barnes to Banes
Members present and voting approved the minutes as amended by unanimous consent.
Bill Rose-Heim presented a financial report:
United Missouri Bank Savings Account ******0259
• Beginning Balance: $900
• Total Deposits (including interest): $1770.75
o $1550 membership dues
o $150 registration for cancelled training event
o $41 initial donation collected at the inaugural meeting
o $29.75 interest and additional donation
• Total Transfers to Checking: $1200
o No other withdrawals
• Current Balance: $1470.89
United Missouri Bank Checking Account *****1550
• Beginning Balance $100
• Total Deposits (including transfer from savings) $1235
• Total Payments $1168.10
o $1000 to Federation of Fire Chaplains for 20 membership annual fees
o $16.85 (order of checks for the account)
o $1.25 Analysis service charge
o $150 reimbursement for Michael Nealy’s registration for cancelled training in February
• Ending Balance $166.90
Members present and voting approved the financial report by unanimous consent.
Old Business:
President’s Report
Floyd Ferguson told members that he was currently serving again as a full-time fire fighter with the St. Joseph Fire Department following a term as a fire inspector.
Two courses will be offered on behalf of and by the MFCC at Winter Fire School:
• 100 – Critical Incident Stress Management Group Crisis Intervention (taught by Paul N. Trumpore, Knoxville FD)
• 107- Level 100 Chaplain Course (taught by Floyd Ferguson)
Floyd was able to teach the FCC Basis Chaplains course with Ed Stauffer, Executive Director FFC this summer in Wisconsin.
His goal for the MFCC is to:
• Build working relationships with fire chaplains
• Assure that every Missouri Fire Department chief knows who we are, what we offer, and our standard of training
• Improve communications among fire chaplains
New Business:
• Allow MFCC members to vote by e-mail on action items of the annual meeting for 7 days?
The Executive Committee, by unanimous consent, agreed to recommend the change to the members. Members present and voting unanimously approved the recommendation
• New description of 3 Members at Large and a lead Chaplain from each Region
To help with organizational development of the Missouri Fire Chaplains Corps (MFCC) and to follow National Incident Management System (NIMS) protocols Floyd Ferguson rec0ommended changing by-laws so that the 3 members at large are from the following areas: North- Regions H, B, & A, Southeast- Regions F, C, E, South West- D, G, I. (Region letters correspond to Highway Patrol/Emergency Service districts in Missouri)
The Executive Committee, by unanimous consent, agreed to recommend the change to MFCC members. Members present and voting unanimously approved the recommendation
Each member at large is responsible for appointing a Chaplain in each of their 3 Regions to be the Lead Chaplain to help with communications, planning and activities.
The Executive Committee, by unanimous consent, agreed to recommend the additional duty to MFCC members. Members present and voting unanimously approved the recommendation
• New term limits and staggered election for Executive Committee.
Floyd Ferguson suggested changing By-laws to:
• 2 year terms for Executive Committee with staggered elections.
• This year have President, Secretary-Treasurer, and Southwest Member at large voted on for two years
• Vice President, North and Southeast Member at large for one year this year to stagger elections and then these three positions would be two year terms every election after this year. This prevents complete change every year.
Starting from this year have maximum of two consecutive terms in office. Members can be re-elected after a 2 year break after two terms.
Starting this year all nominated positions must agree to serve before being elected. If nominee is not present then they will be called on phone.
The Executive Committee, by unanimous consent, agreed to recommend these changes to the members. Members present and voting unanimously approved the recommendation.
• Approve Logo
MFCC Logo:
The Executive Committee, by unanimous consent, agreed to recommend approval of the logo to the members. Members present and voting unanimously approved the recommendation.
• Set dues- recommend leave the same
Recommend Dues stay the same this year.
• Members ($75 – includes $50 FCC membership dues)
• Associate Members ($25)
FFC is not changing and will allow same set-up as last year.
The Executive Committee, by unanimous consent, agreed to recommend the change to the members. Members present and voting unanimously approved the recommendation.
• Appoint Training Committee- discussion
• Appoint CISM Committee- discussion
After a discussion among the executive team members, Floyd Ferguson appointed a Training Committee to establish policies for training and expenses of training:
• Ed Hatcher (Certified ICISF instructor) - chair
• Steve Martin
• Clarke Cayton
• Bill Rose-Heim.
Ferguson also appointed a CISM Committee to begin establishing the MFCC State CISM team:
• Ed Hatcher - chair
• Michael Bane
• Clarke Cayton
• Bill Rose-Heim.
Any member with particular interest in either of these two initiatives is invited to contact the committee chair.
The Executive Committee, by unanimous consent, agreed to recommend approval of the committees to the members. Members present and voting unanimously approved the recommendation.
• 501 C(3) paperwork assignment
A recommendation was made to ask Rob Daniel to assist with completing the 501.c.3 application. No vote was necessary.
• Elect new officers for 2009
Nominations for MFCC officers included:
President Floyd Ferguson for a term of 2 years
Vice-President Ed Hatcher for a term of 1 year
Secretary/Treasurer Bill Rose-Heim for a term of 2 years
North Missouri Member-At-Large Norman King for a term of 1 year
SW Missouri Member-At-Large Steve Martin for a term of 2 years
SE Missouri Member-At-Large James King for a term of 1 year
The Executive Committee, by unanimous consent, agreed to recommend approval of the slate of officers to the members.
There being no additional nominations from the floor, Members present and voting unanimously approved the recommendation.
Following adjournment at 2:00 pm, members were led on a tour of the facilities at the Rickman Center.
Respectfully submitted,
Bill Rose-Heim
Secretary/Treasurer
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